Become a Vendor at the Races!
This event is RAIN or SHINE. The event may be held or cancelled due to inclement weather – the call will be made early on the day of the event. Due to this being a charity event, NO REFUNDS will be granted. It will be considered a donation to this year’s race beneficiary.
All rescues and shelters must keep pets and cages/X-pens within their booth space and accompanied by at least one individual at all times.
Unless specifically informed you can do so by a Pit Crew volunteer or event staff, you may NOT pack up your booth early. Doing so will result in you not being welcomed back at future events.
FAQ FOR VENDORS:
Where and when is the race? The 2021 event will take place in the grassy field behind D.E. Turner Hardware on October 2, 2021, from 2pm – 6pm or whenever the races have finished, and all winners announced.
Who can be a vendor? Any business may apply to be a vendor, but we will only approve (1) of each MLM business (Scentsy, ThirtyOne, etc.) We are especially seeking animal related businesses, businesses that can sell/make dog related items, and non-profits, to apply. Vendor applications must be submitted no later than September 30, 2021.
What are the fees to be a vendor?
- Food trucks/tables: $65.00
- Standard vendors: $50.00
- 501c3 Non-profits: $25.00
What comes with my vendor registration? All vendor spots are 10’ x 10’ spaces. You are responsible for bringing your own table and chairs. We highly encourage you also bring a tent as this event is rain or shine and it is typically still warm during the month of October. If you bring a tent, you are required to bring weights/stakes to keep your tent in place. All vendors and sponsors also get acknowledgement on the race website and social media channels.
When do vendors find out their location? All communication is done via email so please ensure we have correct contact information at the time of your vendor registration. We will be using that email provided as the main source of contact. Please add email@example.com to your email address books to ensure you receive all messages. Emails about vendor locations are sent out 48-72 hours before the event. Communication regarding weather delays or cancellations will be communicated the morning of the event via email.
What is the layout of the event? All vendors will be lined up in the grass field behind D.E. Turner Hardware off Main Street. The surface may be slightly uneven so please be prepared for that. Each vendor has a 10’ x 10’ space allotted to them with their registration. If you need more space, you may purchase an additional booth space for a reduced fee of $30 ($80 total for 2 spaces). There is NO electricity available at your booth location. Please plan accordingly.
What is the event day process and procedure? Setup for vendors begins at 12pm. All vendors must be set up and ready to go no later than 1pm. When you arrive Downtown you may use Church Street as a place to double-park your car for unloading. You may also utilize the parking lot next to the grassy area (behind Wells Fargo Bank) as well. Each vendor spot will be marked with the vendor number, but should there be any questions please seek out a Pit Crew volunteer for assistance. Once you are done unloading, please park your vehicle in any of the open public parking lots Downtown.